To many, writing RFPs is just another time-consuming part of the procurement process. However, it is very crucial to the organization that the procurement department gets it right. We all know what happens to poorly written RFPs.
How do you get it right? Procurement should first make sure that there is a process in place. With any big project, this could and will definitely take some time, and fine-tuning. As for writing an effective RFP, there are several tips and tricks out there. Sourcingmag.com highlights a few items that you should be sure you do, including:
Know What You Are Looking For
This is one of the most important parts of the RFP process. This part of the process shouldn’t be used to gather information. Instead, procurement should make sure that they’ve done all the preliminary research, and have identified EXACTLY what their internal customers are looking for in any given product or service and in a vendor.
Put Yourself in the Vendor’s Shoes
This is a good one. Once written, consider reading the RFPs from the vendor’s perspective. Are there any gaps? What follow up questions might the vendor have? The article states, “…it’s frequently surprising how many requirements require clarification (due to the use of undefined enterprise-specific terms, assumed vendor knowledge of internal processes or an incomplete description of technical requirements).” It also suggests bringing in “a technically competent, yet uninvolved third-party to review, such as an employee from another department. “
Click here to read Surcingmag.com’s article for full insight.
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