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Procurement Market Intelligence Report

Audio Visual Equipment Rental
Sourcing Guide & Market Trends

Comprehensive intelligence for making smart purchasing decisions

Learn about actual and potential costs

How much should I pay for Audio Visual Equipment Rental?

What is the average price of Audio Visual Equipment Rental?

This procurement report includes pricing information to help you purchase Audio Visual Equipment Rental. Our analysts provide a benchmark price and a price range based on key pricing factors to help you understand what you should be paying for this specific product or service. To see the average price for this and hundreds of other products and services, subscribe to ProcurementIQ.

Has the price of Audio Visual Equipment Rental been rising or falling?

Analysts look at market data from the previous three years to determine an overall price trend. You can use the recent price trends to help you understand price volatility and plan your budget.

I’m not ready to purchase Audio Visual Equipment Rental yet. Will I pay more if I wait too long?

We forecast the next three years of price movements by looking at factors likely to affect the market's supply chain, such as inputs, demand and competition. You can then use the price forecast to figure out the best time to purchase.

What other costs are associated with purchasing Audio Visual Equipment Rental?

Our analysts calculate the total cost of ownership and assign a level of low, moderate or high, depending on things like customization, integration and installation. Use this information to budget for Audio Visual Equipment Rental with a reduced risk of unexpected costs.

See how we display average pricing information, trends and market data.

Find the vendor to meet your needs

Where can I purchase ?

The top four suppliers of AV equipment rental generate less than 30.0% of total market revenue, reflecting low market share concentration among the estimated 10,040 firms in the market. Typically, low concentration spurs competition among the market's firms that supports buyer power in negotiations, but that is not the case... Subscribe to learn more.

Questions to ask potential suppliers

How can I gain leverage during negotiations?


How do you handle cancellations?

How far in advance must I place my order?

Do you require that your equipment be operated by one of your technicians?

How do you handle the delivery of equipment? When can I expect my equipment to arrive at the venue?

How do you handle the retrieval of the equipment?

Do I have to pay the logistical staff while they wait for the event to end to retrieve the equipment?


How does your company recover profit if business is slow?

How do you respond to price increases for AV equipment?

What fees does your company charge in addition to the price of the equipment rental?

What provisions has your company taken to protect against the risk that is facing AV equipment manufacturers in the United States?

Do you foresee any future disruptions in your supply chain that would affect your profitability or prices?

Are you experiencing fluctuations in demand as a result of the coronavirus outbreak? What measures are you taking to handle increased or reduced demand?

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Key elements for every RFP

What should my RFP include?

Project Budget

Buyers should specify their budget for AV equipment rentals.

Buyers should outline payment schedules.

Buyers can reference the Benchmark Price and Total Cost of Ownership sections of this report for assistance in creating a budget.

Selection Criteria

Buyers should evaluate suppliers based on the quality of their inventory.

Buyers should ensure that the provider's equipment meets their specifications.

Buyers should evaluate suppliers based on their relevant experience.

Buyers should request references from current and former clients.

For detailed selection criteria requirements, buyers should reference the Buying-Decision Scorecard section of this report.

Project Schedule

Buyers should outline the length of the contract and cancellation policy, if applicable.

Buyers should indicate the date by which proposals must be submitted.

Buyers should communicate to prospective suppliers when bid awards will be posted.

Buyers should indicate the times at which item setup can begin.

Buyers should indicate the times at which item setup must be complete.

Buyers should indicate the desired pickup time for equipment after the event concludes.

Evaluate major factors to mitigate risk

How risky is the supply chain?

Supply chain risk for AV equipment rental is generally low, although it has been elevated to a moderate level as a result of the coronavirus pandemic, which has significantly disrupted this market's downstream supply chain. Moderate supply chain risk detracts from buyer power by increasing the risk of service disruptions... Subscribe to learn more.