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Procurement Market Intelligence Report

Office Furniture Systems
Sourcing Guide & Market Trends

Comprehensive intelligence for making smart purchasing decisions

Learn about actual and potential costs

How much should I pay for Office Furniture Systems?

What is the average price of Office Furniture Systems?

This procurement report includes pricing information to help you purchase Office Furniture Systems. Our analysts provide a benchmark price and a price range based on key pricing factors to help you understand what you should be paying for this specific product or service. To see the average price for this and hundreds of other products and services, subscribe to ProcurementIQ.

Has the price of Office Furniture Systems been rising or falling?

Analysts look at market data from the previous three years to determine an overall price trend. You can use the recent price trends to help you understand price volatility and plan your budget.

I’m not ready to purchase Office Furniture Systems yet. Will I pay more if I wait too long?

We forecast the next three years of price movements by looking at factors likely to affect the market's supply chain, such as inputs, demand and competition. You can then use the price forecast to figure out the best time to purchase.

What other costs are associated with purchasing Office Furniture Systems?

Our analysts calculate the total cost of ownership and assign a level of low, moderate or high, depending on things like customization, integration and installation. Use this information to budget for Office Furniture Systems with a reduced risk of unexpected costs.

See how we display average pricing information, trends and market data.

Find the vendor to meet your needs

Where can I purchase ?

The office furniture system market has low market share concentration, with the top four suppliers generating less than 30.0% of total market revenue. ProcurementIQ estimates that there are about 2,350 suppliers in this market, the majority of which are dealers, distributors and wholesalers. Low concentration is the result of many... Subscribe to learn more.

Questions to ask potential suppliers

How can I gain leverage during negotiations?


Can you provide a list of your domestic and international distribution facilities?

What steps do you take to ensure that my furniture will be delivered on time and on budget?

What is your record for on-time delivery? How quickly can you respond to new requests?

What is your return policy? What would I need to do to initiate the process? Are there any restocking fees or other costs involved?

Do you source materials with a high exposure to market disruptions resulting from the coronavirus pandemic? How are you coping with these disruptions?

How diversified is your supplier base for inputs? Do you source from multiple suppliers in different global regions?

Warranty Coverage

What are the terms and conditions of the warranty? Is it a blanket warranty, or are different components of the system covered for different periods of time?

Do you offer a formal obsolescence policy? Will I be able to order parts and services for the system well into the future?

Do you offer loaner furniture in the event I need to return an item for replacement or warranty repair?

Can I purchase an extended warranty?

Value-Added Services

Do you offer design consulting services? If so, what is the experience of your design staff?

How comprehensive are your design services? How long does the design consulting process last?

Do you offer physical, in-person mockups of the office layout?

What other furniture products or services do you offer? Do you have a full range of office furniture products?

Can systems be customized to meet my specific needs?

What types of discounts do you offer for specific system types or brands?

Customer Service

Do you provide asset management services? Can you track and inventory all of my office furniture purchases from all of my locations?

Do you provide financing options? Alternatively, do you provide assistance calculating cost and asset analysis for different systems?

Do you provide your clients with tools to determine the real cost of office furniture as well as tools that define facility space options?

Do you have a trade-in program? Will you assist me with inventorying my old office furniture and finding a buyer for it?

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Key elements for every RFP

What should my RFP include?

Project Budget

Buyers should specify the total budget for their project or objective.

Buyers should include details about per-unit spending expectations and limitations.

Buyers should request detailed information about shipping and handling costs.

Selection Criteria

Buyers should look for providers capable of providing office furniture systems that meet the specifications outlined in the RFP.

Buyers should give priority to suppliers that can meet the budget requirements in the RFP.

Buyers should try to choose vendors that are located nearby to reduce shipping costs and lead times.

For a detailed list of key selection criteria, buyers should reference the Buying-Decision Scorecard section of this report.

Project Schedule

Buyers should include the date when proposals are due and when the award will be announced.

Buyers should indicate the date by which the office furniture systems must arrive on-site.

Buyers should indicate how they want the office furniture systems to be packaged and shipped.

Evaluate major factors to mitigate risk

How risky is the supply chain?

Buyers face a moderate level of risk from supply chain factors. Manufacturers' and distributors' prices and profit margins are affected by the price of raw materials, such as steel, plastic and wood, all of which are easily affected by the global economy. For example, during the three years to 2021,... Subscribe to learn more.