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Procurement Market Intelligence Report

Travel Management Software
Sourcing Guide & Market Trends

Comprehensive intelligence for making smart purchasing decisions

Learn about actual and potential costs

How much should I pay for Travel Management Software?

What is the average price of Travel Management Software?

This procurement report includes pricing information to help you purchase Travel Management Software. Our analysts provide a benchmark price and a price range based on key pricing factors to help you understand what you should be paying for this specific product or service. To see the average price for this and hundreds of other products and services, subscribe to ProcurementIQ.

Has the price of Travel Management Software been rising or falling?

Analysts look at market data from the previous three years to determine an overall price trend. You can use the recent price trends to help you understand price volatility and plan your budget.

I’m not ready to purchase Travel Management Software yet. Will I pay more if I wait too long?

We forecast the next three years of price movements by looking at factors likely to affect the market's supply chain, such as inputs, demand and competition. You can then use the price forecast to figure out the best time to purchase.

What other costs are associated with purchasing Travel Management Software?

Our analysts calculate the total cost of ownership and assign a level of low, moderate or high, depending on things like customization, integration and installation. Use this information to budget for Travel Management Software with a reduced risk of unexpected costs.

See how we display average pricing information, trends and market data.

Find the vendor to meet your needs

Where can I purchase ?

Market share concentration in the travel management software market is low, with the top four companies accounting for less than 30.0% of total market revenue. According to ProcurementIQ estimates, there are about 125 vendors of travel management software in the United States. The market is made up of large and... Subscribe to learn more.

Questions to ask potential suppliers

How can I gain leverage during negotiations?


Do you offer any complementary products or services with the purchase of travel management software? If so, what are they?

What type of discounts do you offer for specific booking types or brands?

What type of trials do you offer?

Do you offer any training and support services? If so, what are the fees?

Do you have any agreements with group purchasing organizations or integrated delivery networks?

Quality Control

How often do you experience bugs with your software? To what degree are in-process inspections and process controls carried out?

What is the quality control training process like? How experienced is your inspection personnel?

What proportion of revenue is dedicated to research and development?

What kind of research do you conduct to stay up to date with the latest developments in this field?

Does your software take into account travel restrictions, as well as the imposition of laws due to the coronavirus, such as non-essential business closures?


With which programs and platforms is your travel management software compatible?

What steps does your company take to assist in the integration process?

Has the integration process ever compromised a buyer's IT infrastructure in any way? If so, how was that handled?

Are there any additional costs associated with downloading and installing your travel management software?

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Key elements for every RFP

What should my RFP include?

Project Budget

Buyers should reference the Benchmark Price and Total Cost of Ownership sections of this report for assistance in creating a budget.

Buyers should specify their budget for the travel management software and for booking fees.

Buyers should ask vendors for information on per-user rates.

Selection Criteria

Buyers should select vendors based on their ability to meet the desired features requested in the RFP.

Buyers should select vendors that are able to provide high-quality customer service.

Buyers should select vendors that have strong recommendations from past clients.

For a detailed list of key selection criteria, buyers should reference the Buying-Decision Scorecard section of this report.

Project Schedule

Buyers should include the date proposals are due.

Buyers should include the date the selected vendors will be invited to give software demonstrations.

Buyers should include the date pricing proposals are due.

Buyers should include the date the contract award will be announced.

Evaluate major factors to mitigate risk

How risky is the supply chain?

From 2018 to 2021, supply chain risk has been moderate in the travel management software market. While supply chain risk is generally low, the coronavirus pandemic has elevated supply chain risk to a moderate level due to increased risk downstream. However, upstream supply chain risk has remained at a low... Subscribe to learn more.