The New Interactive: Teaching & Technology in the 21st Century

Categories : Procurement Stages | Assess Opportunity | Develop Business Requirements | Set Strategy Published on : Apr 20 2017

By: ProcurementIQ Analyst, Ashley Cruz

For a generation raised on iPads and smartphones, keeping technology out of K-12 classrooms is simply not an option anymore. Although there is still some debate over the benefits of using electronics in education, more school districts are opting to teach the next generation by speaking their language: instruction through technology.

As tax revenue and public school budgets have swelled, many school districts have increased their expenditure on various classroom technologies, including computers, e-readers and learning software. Yet despite the decreasing cost of these items, some schools still struggle to maintain the hardware, software and infrastructure necessary to support technology-driven education initiatives. Therefore, administrators and procurement professionals must be mindful of market conditions for these items, including their price trends, longevity and total cost of ownership.

Mobile Devices Take the Lead

The function of computers in classrooms is rapidly evolving. Teachers have realized that computers give students access to a wealth of information and resources that can be integrated into everyday learning, and may be more effective than traditional instruction. In fact, the National Center for Education Statistics estimates that more than 71% of the population age three and older now uses the internet. Because most students today enter the classroom with a working knowledge of computers or smart devices, students no longer need instruction on how to operate personal computing devices.

Although most school districts are replacing a portion of their traditional desktop computers, the fastest-growing segment of education technology spending continues to be mobile computing devices. In fact, mobile devices comprise an estimated 62% of all instructional technology spending in elementary and secondary educational institutions, according to Futuresource Consulting. Spending on tablet computers and e-reader devices has been rising during the past three years, although laptop computers continue to be the most popular personal devices in educational settings due to the higher processing speed and power capabilities needed for some educational applications, including online standardized testing.

There are several other reasons why personal computers and e-readers are the top choice for technology investments in most school districts. One reason is that prices for these devices have been falling as production costs have declined and the technology has grown more efficient. For example, ProcurementIQ estimates that laptop, tablet and e-reader prices have been declining from 2014 to 2017 at annualized rates of 4.3%, 10.5% and 4.5%, respectively. Additionally, many school districts and funding initiatives are working toward the goal of “one computer per student” to promote education through technology on a daily basis, boosting demand for these devices in schools.

Even so, there are plenty of potential disadvantages that administrators and teachers must consider when purchasing mobile technology for classroom use and instruction. In particular, computers offer students plenty of opportunities to get off task, misuse the technology or cheat. Additionally, technology tends to depreciate quickly in public settings like schools, so administrators must budget for frequent repairs and replacements.

Schools Struggle to Take Advantage of Software’s Flexibility

According to ProcurementIQ, laptop and tablet devices carry a moderate to high total cost of ownership. Software is one of the most significant additional costs, and often dictates how effectively mobile technology resources are implemented in the classroom. Although teachers can supplement learning with a variety of free online resources, schools often purchase learning management software to provide teachers with more targeted applications for their coursework that also meet evolving privacy requirements.

Learning management software can be used to implement self-guided study techniques, customize content for students, assess their skill level and provide parent and administrator access to track students’ progress. These software programs are increasingly being offered through cloud-based deployment (software as a service), which allows students to access the programs remotely and continue their practice from home. However, education procurement professionals are often wary of cloud-based programs, instead opting for hosted software (software as a product), which has far greater security capabilities.

Cloud-based software is generally cheaper and more flexible, and is thus the preferred deployment method for most business buyers. Unfortunately, software that is stored on the cloud is more susceptible to unauthorized access or hacking. The Family Educational Rights and Privacy Act (FERPA) requires all student information to remain confidential, including data that is electronically stored. As a result, education buyers tied down by privacy restrictions are often required to use hosted software to ensure that student information remains secure. Moreover, the security requirements for electronic standardized tests, which are starting to overtake traditional paper-and-pencil tests in number, necessitate that schools use hosted software for such applications.

Buyers should note that hosted software applications are pricier and have a significantly higher total cost of ownership, because the IT infrastructure and maintenance costs are all paid for by the buyer. Thus, although the price of software is falling in general, education buyers may need to contend with the additional cost of maintaining software that must be installed on their computers, laptops and tablets in order to facilitate objectives for technology-based learning and testing.

Infrastructure Challenges Holding Schools Back

Many schools have had a difficult time securing the appropriate infrastructure to support their computer and software purchases. Specifically, procuring appropriate internet services is a key concern for many school districts located in rural areas, due in large part to associated ownership costs. The Center for Digital Education estimates that the number of US schools without Wi-Fi has been shrinking over most of the past decade to reach just above 15,000 schools last year. This proliferation of Wi-Fi access is in part due to the FCC’s Schools and Libraries Program, commonly referred to as “E-Rate,” which helps fund internet service for schools by levying a small fee on consumer telecommunication bills. Still, even for those schools that have had consistent Wi-Fi access, the growing number of internet-connected devices has made it difficult for some school districts to secure the bandwidth necessary to support their internet usage. For example, schools have struggled almost universally with administering online standardized examinations, which require many students to use the internet simultaneously. Therefore, as school districts continue to push toward the standard of “one device per student,” they should also budget for the additional internet capabilities needed to ensure that students are able to use the devices as intended.

Ultimately, the advantages of using technology in classrooms will continue to pressure school districts to allocate more money toward technology budgets. However, purchasing new technology always carries certain risks, including the possibility that the next technological advancement will render current hardware or software obsolete. As such, procurement professionals must weigh the benefits and drawbacks of each technology purchase to build the best foundation for educating a more tech-savvy generation of students.

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