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Procurement Market Intelligence Report

Conference Planning Services
Sourcing Guide & Market Trends

Comprehensive intelligence for making smart purchasing decisions

Learn about actual and potential costs

How much should I pay for Conference Planning Services?

What is the average price of Conference Planning Services?

This procurement report includes pricing information to help you purchase Conference Planning Services. Our analysts provide a benchmark price and a price range based on key pricing factors to help you understand what you should be paying for this specific product or service. To see the average price for this and hundreds of other products and services, subscribe to ProcurementIQ.

Has the price of Conference Planning Services been rising or falling?

Analysts look at market data from the previous three years to determine an overall price trend. You can use the recent price trends to help you understand price volatility and plan your budget.

I’m not ready to purchase Conference Planning Services yet. Will I pay more if I wait too long?

We forecast the next three years of price movements by looking at factors likely to affect the market's supply chain, such as inputs, demand and competition. You can then use the price forecast to figure out the best time to purchase.

What other costs are associated with purchasing Conference Planning Services?

Our analysts calculate the total cost of ownership and assign a level of low, moderate or high, depending on things like customization, integration and installation. Use this information to budget for Conference Planning Services with a reduced risk of unexpected costs.

See how we display average pricing information, trends and market data.

Find the vendor to meet your needs

Where can I purchase ?

The market for conference planning services is fragmented, with the top four firms collectively claiming less than 30.0% of total market revenue. As a result, competition among the estimated 5,632 firms providing conference planning services is high, which benefits buyers by fostering greater price-based competition. Therefore, apart from situations in... Subscribe to learn more.

Questions to ask potential suppliers

How can I gain leverage during negotiations?


What types of services are you most skilled in providing?

Through what channels do you maintain communication with your clients?

What is your process for responding to client concerns?

Are there any particular technologies or methods you use to improve the quality of your services?

Are you experiencing fluctuations in demand as a result of the coronavirus pandemic? What measures are you taking to handle any changes in demand?

Have you introduced any new products or services to address issues brought on by the pandemic?


What pricing model do you use for your services?

How do you handle hotel and other commissions?

How do fluctuations in travel costs affect your company's business?

How does your company maintain a profit during economic downturns?


Can you provide a copy of your risk mitigation plan?

Do you carry at least $2 million in general liability insurance?

What measures have you taken to limit the risk of your supply chain?

Do you require your vendors to carry insurance? If so, what is the minimum level for general liability?

Amidst widespread health concerns, what contingency plans are in place to mitigate risk to your clients and employees? Do you offer clients any flexible exceptions, such as contract suspensions?

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Key elements for every RFP

What should my RFP include?

Project Budget

Buyers should specify their conference budget, including the budget for planning services.

Buyers should define payment schedules.

Buyers can reference the Benchmark Price and Total Cost of Ownership sections of this report for assistance in creating a budget.

Selection Criteria

Buyers should evaluate suppliers based on their relevant experience.

Buyers should evaluate suppliers based on the attractiveness of their preliminary work plan and its conformity with buyer goals and vision.

Buyers should ensure that suppliers are financially stable.

For detailed selection criteria requirements, buyers should reference the Buying-Decision Scorecard section of this report.

Project Schedule

Buyers should indicate the date by which proposals must be submitted.

Buyers should communicate to prospective suppliers when bid awards will be posted.

Buyers should include a schedule outlining when each phase of the planning process should be complete.

Evaluate major factors to mitigate risk

How risky is the supply chain?

Suppliers of conference planning services and members of their supply chain are subject to a moderate level of risk. Suppliers rely on hotels, performers and speakers, audiovisual equipment, computers and software to hold events. Although the supply of audiovisual equipment and software is unlikely to change significantly, the pandemic continues... Subscribe to learn more.