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Procurement Market Intelligence Report

Document Scanning Services
Sourcing Guide & Market Trends

Comprehensive intelligence for making smart purchasing decisions

Learn about actual and potential costs

How much should I pay for Document Scanning Services?

What is the average price of Document Scanning Services?

This procurement report includes pricing information to help you purchase Document Scanning Services. Our analysts provide a benchmark price and a price range based on key pricing factors to help you understand what you should be paying for this specific product or service. To see the average price for this and hundreds of other products and services, subscribe to ProcurementIQ.

Has the price of Document Scanning Services been rising or falling?

Analysts look at market data from the previous three years to determine an overall price trend. You can use the recent price trends to help you understand price volatility and plan your budget.

I’m not ready to purchase Document Scanning Services yet. Will I pay more if I wait too long?

We forecast the next three years of price movements by looking at factors likely to affect the market's supply chain, such as inputs, demand and competition. You can then use the price forecast to figure out the best time to purchase.

What other costs are associated with purchasing Document Scanning Services?

Our analysts calculate the total cost of ownership and assign a level of low, moderate or high, depending on things like customization, integration and installation. Use this information to budget for Document Scanning Services with a reduced risk of unexpected costs.

See how we display average pricing information, trends and market data.

Find the vendor to meet your needs

Where can I purchase ?

Market share concentration for document scanning services is moderate, with the top four suppliers accounting for about 30.0% to 50.0% of the market's revenue. ProcurementIQ estimates that about 900 vendors provide document scanning solutions. In the three years to 2020, market share concentration has been rising due to merger and... Subscribe to learn more.

Questions to ask potential suppliers

How can I gain leverage during negotiations?

Additional Costs

What specific services are included in your prices, and are there any necessary services charged separately?

How are prices affected by the bundling of related services, such as document shredding?

How is the cost of transportation or fuel factored into service pricing?

Can clients reduce costs by preparing documents in advance?


What methods do you implement to ensure documents remain secure during transportation?

Have you had any breaches in security? If so, how were they handled?

What is your employee screening process? How do you ensure employees uphold security standards?

How do you secure your facilities, both physically and electronically?

On-Site Service

Do you impose any minimums or maximums for on-site scanning?

Do you have adequate insurance to cover the cost of equipment that is damaged on-site or while in route?

Will employees be assigned to an on-site project, or will different employees carry out services each day?

How do you reduce errors for on-site projects?


What is your process for implementing resources for new clients?

What is the average time it takes to set up new clients?

How do you train clients on how to use document management systems?

How have your systems helped previous clients make their operations more efficient?

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Key elements for every RFP

What should my RFP include?

Project Budget

Buyers should specify the total budget for the service.

Buyers should state their preferred pricing model, along with their desired payment terms and frequency.

Buyers should reference the Benchmark Price and Total Cost of Ownership sections of this report for assistance in creating a budget.

Selection Criteria

Buyers should prioritize vendors that are located nearby to reduce lead times and cut costs.

Buyers should reference the Buying-Decision Scorecard section of this report for key criteria to consider when evaluating providers.

Project Schedule

Buyers should indicate the date when proposals are due.

Buyers should indicate the date by which the service must commence.

Buyers should specify the desired contract length.

Evaluate major factors to mitigate risk

How risky is the supply chain?

Supply chain risk for this market is moderate. Because suppliers have been focusing on cutting wage costs, the largest cost for providers of document scanning services, they have limited the risk presented by this input. Moreover, suppliers are unlikely to experience shortages of labor. Additional inputs include software, scanners and... Subscribe to learn more.