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Procurement Market Intelligence Report

Project Management Software
Sourcing Guide & Market Trends

Comprehensive intelligence for making smart purchasing decisions

Learn about actual and potential costs

How much should I pay for Project Management Software?

What is the average price of Project Management Software?

This procurement report includes pricing information to help you purchase Project Management Software. Our analysts provide a benchmark price and a price range based on key pricing factors to help you understand what you should be paying for this specific product or service. To see the average price for this and hundreds of other products and services, subscribe to ProcurementIQ.

Has the price of Project Management Software been rising or falling?

Analysts look at market data from the previous three years to determine an overall price trend. You can use the recent price trends to help you understand price volatility and plan your budget.

I’m not ready to purchase Project Management Software yet. Will I pay more if I wait too long?

We forecast the next three years of price movements by looking at factors likely to affect the market's supply chain, such as inputs, demand and competition. You can then use the price forecast to figure out the best time to purchase.

What other costs are associated with purchasing Project Management Software?

Our analysts calculate the total cost of ownership and assign a level of low, moderate or high, depending on things like customization, integration and installation. Use this information to budget for Project Management Software with a reduced risk of unexpected costs.

See how we display average pricing information, trends and market data.

Find the vendor to meet your needs

Where can I purchase ?

ProcurementIQ estimates that there are 935 providers of project management software in the United States. Market share concentration is moderate, with the top four suppliers controlling just over 50.0% of the market's revenue. The market is growing, with large software corporations and specialist project management software providers as vendors. Buyers... Subscribe to learn more.

Questions to ask potential suppliers

How can I gain leverage during negotiations?


Is your project management software stored on your own servers or on someone else's?

What protections do you have in place to ensure that data is secure?

How long can your project management software remain operational?

What is the minimum internet speed needed to access your project management software?

How diversified is your supplier base for inputs? Do you source from multiple suppliers in different global regions?


What features can be customized using your software?

Do you provide IT support to help customize your software?

How is pricing affected by the availability of customization options?

How long does the customization process usually take?


What communication or file-sharing tools does your project management software provide?

What calendar or time-tracking tools does your software provide?

Can your software provide data reports in real time?

How efficiently does your software manage multiple projects?

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Key elements for every RFP

What should my RFP include?

Project Budget

Buyers should specify the number of expected users and level of software access required.

Buyers should detail the contract term for annual ongoing costs (e.g. system support, upgrade and maintenance charges and license fees).

Buyers should reference the Benchmark Price section of this report to determine whether they are paying a competitive price for their project management software.

Selection Criteria

Buyers should look for vendors that offer software solutions that meet the requirements of the RFP.

Buyers should review the experience of vendors based on client testimonials and their ability to provide quality customer service.

Buyers should evaluate providers based on the estimated costs of the project management software and services they are providing.

For a detailed list of key selection criteria, buyers should reference the Buying-Decision Scorecard section of this report.

Project Schedule

Buyers should outline the timeline of the RFP and project, including the submission date of proposals.

Buyers should state when and how vendors will be informed about contract awards.

Buyers should include any other benchmark dates relevant to the project that suppliers will need to be aware of (e.g. demonstration date and IT evaluation date).

Evaluate major factors to mitigate risk

How risky is the supply chain?

Supply chain risk in the project management software market is low. A low level of supply chain risk strengthens buyer power because buyers are less likely to encounter suppliers that have difficulty producing or delivering their software and services. Moreover, although the Trump administration levied tariffs on billions of dollars'... Subscribe to learn more.