Skip to the content

Procurement Market Intelligence Report

Copying Services
Sourcing Guide & Market Trends

Comprehensive intelligence for making smart purchasing decisions

Learn about actual and potential costs

How much should I pay for Copying Services?

What is the average price of Copying Services?

This procurement report includes pricing information to help you purchase Copying Services. Our analysts provide a benchmark price and a price range based on key pricing factors to help you understand what you should be paying for this specific product or service. To see the average price for this and hundreds of other products and services, subscribe to ProcurementIQ.

Has the price of Copying Services been rising or falling?

Analysts look at market data from the previous three years to determine an overall price trend. You can use the recent price trends to help you understand price volatility and plan your budget.

I’m not ready to purchase Copying Services yet. Will I pay more if I wait too long?

We forecast the next three years of price movements by looking at factors likely to affect the market's supply chain, such as inputs, demand and competition. You can then use the price forecast to figure out the best time to purchase.

What other costs are associated with purchasing Copying Services?

Our analysts calculate the total cost of ownership and assign a level of low, moderate or high, depending on things like customization, integration and installation. Use this information to budget for Copying Services with a reduced risk of unexpected costs.

See how we display average pricing information, trends and market data.

Find the vendor to meet your needs

Where can I purchase ?

Market share concentration is low, indicating that the top four providers of copying services account for less than 30.0% of total market revenue. Market services are fairly standardized, and only marginal differences exist between finished copy products. The availability of substitutes and standardization of services across suppliers indicate that suppliers... Subscribe to learn more.

Questions to ask potential suppliers

How can I gain leverage during negotiations?

Scope of Operations

What services or products do you offer in addition to copying services?

How do your services or products benefit the copied product? Can you enhance the aesthetic features of the copied product?

What operational efficiencies can you add to my company?

What price benefits or advantages do you offer with bundled goods and services?

Quality Control

Detail the quality control procedures that you currently have in place. Can you explain how they differ across services?

Can you specify your quality standards?

How often do you perform maintenance on your machinery? How often do you replace the toner?

Do you have regular testing procedures for your copiers? Can you show me a regular testing schedule?

What training do your employees undergo regarding quality? Can you explain your employee service expectations?

Product Quality

What sort of paper do you use for black-and-white printing? What about color?

How does your paper stock improve the quality of the copy? What types of paper stock can I order to adjust the quality?

How do you enhance the color of your copies? In what way do the additional services or products that you offer enhance the product?

Can you offer samples of your copying quality? What about previous examples of professional copies?


How many copying service locations do you have?

What are the copying capabilities of each location?

How do your additional services differ by location? How about training or quality control?

What discounts do you offer for local distribution?

“Sending out RFPs used to be a nightmare”

Let’s chat about how procurement market intelligence can reduce 
the time you spend issuing RFPs.

Key elements for every RFP

What should my RFP include?

Project Budget

Buyers should request the total cost for all copying services and additional services they request.

Buyers should state that all prices and bids should be all inclusive.

Buyers can reference the Benchmark Price and Total Cost of Ownership sections of this report for assistance in creating a budget.

Selection Criteria

Buyers should evaluate suppliers on their responsiveness and their adherence to the specifications of the RFP.

Buyers should evaluate vendors based on cost.

For other selection criteria requirements, buyers should reference the Buying-Decision Scorecard section of this report.

Project Schedule

Buyers should include the RFP issue date.

Buyers should provide the dates, times and locations of any pre-submittal meetings with potential suppliers.

Buyers should provide a due date for submissions.

Buyers should provide the award announcement date.

Evaluate major factors to mitigate risk

How risky is the supply chain?

The supply chain for copying service providers has a medium level of risk, much of which stems from paper suppliers. Paper wholesalers exhibit medium risk, while paper mills exhibit high risk. In particular, the shift in consumer preference toward digital products has resulted in lower demand for paper products like... Subscribe to learn more.