Procurement Market Intelligence Report
Event Facilities
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Event Facilities Global Overview
Definition
Summary
This report is intended to assist renters of event facilities, which include banquet rooms, exhibit halls, conference rooms, and classrooms. Conference centers, hotels, and universities are the primary suppliers of event facility rentals. Buyers rent event facilities for a variety of uses, such as corporate meetings and business expositions.
This Report Includes:
- Convention Centers
- Hotel Event Facilities
- Sports Arenas
- University Event Facilities
Not in this Report:
- Hotel Room Rental
- Conference and Trade Show Planning Services
- Audiovisual Equipment Rental
Classification:
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Global Event Facilities Market - Suppliers by Region
| Country/Region | Number of Suppliers |
|---|---|
| #1 Europe | 357,145 |
| #2 Oceania & Southeast Asia | 205,095 |
| #3 India | 94,450 |
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Geography Drilldown - US & Canada
Average Cost of Event Facilities
United States
2026 Market Pricing$26.04 to $X,XXX.XX
per hourCanada
Average Price
Prices in the Event Facilities market range from $26.04 to $X,XXX.XX, depending on Facility Location, Facility Size, Rental Duration, Facility Type and Time Of Year. For example, lower prices are associated with Metropolitan suburbs ($20 to $500 per hour), whereas higher prices are associated with Large cities ($25 to $3,500 per hour).
Need the scoop on international price trends?
Between our Europe and Canada collections, we provide price data for 350 markets so you can instantly compare prices across borders. Or, use our custom research services for intel on prices in any region across the globe.
Event Facilities Category Price Trends
Pricing trends are indicated by the compound annual growth rate (CAGR) during a set period of time. For the Event Facilities market, prices in the US have grown 1.6% from 2022 to 2025. Meanwhile, the recent three-year CAGR for Canada is +2.2%.
United States (2022-2025)
Canada (2016-2019)
Compound Annual Growth Rate
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Price trend forecasts are available to subscribers, along with price driver projections and forward-looking cost structure data.
Cost Analysis - Total Cost of Ownership for Event Facilities
Total cost of ownership is High in the Event Facilities market. The average cost of ownership differs depending on the contract but generally includes costs negotiated before the contract begins, costs billed during the contract period and unforeseen costs. For example, unforeseen costs in the form of Spoilage may raise the total cost of ownership unexpectedly.
Negotiated Before
Financing
Set Up Fees
Billed During
Labor
Security
Waste Management
Unforeseen
Spoilage
Buyer Power in Procurement Negotiations
In 2026, buyer power amounts to -1.4 in the United States. Buyer power is most positively impacted by Availability of Substitutes. It is most negatively impacted by Market Share Concentration. Subscribers can access details on eight other factors that impact buyer power. Learn more
United States
Canada
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Supply Chain Risk
The average level of supply chain risk is assessed as High, which has a negative impact on buyer power. The level of supply chain risk is affected by industry volatility, barriers to entry, competition, import penetration, regulation and industry financial risk. Buyers in this market can mitigate procurement and supply chain management risks by monitoring risk levels for individual first and second tier suppliers:
1st
Tier Suppliers
- Food Service Contractors
- Audio & Video Equipment Manufacturing
- Janitorial Services
- Real Estate Asset Management & Consulting
2nd
Tier Suppliers
- Fruit & Vegetable Wholesaling
- Meat, Beef & Poultry Processing
- Semiconductor & Circuit Manufacturing
- Janitorial Equipment Supply Wholesaling
Biggest Event Facilities Suppliers in the US by Revenue
The largest Event Facilities vendors by revenue in the US are Best Western International, Inc., Events DC and Georgia World Congress Center Authority. Subscribers can sort and filter by market share concentration, profit level and other factors. Learn more
| Supplier | Operational Size | Headquarters | Number of Employees | Market Share (%) | Market Share Performance (3yr trend) | Total Revenue ($ million) | Profit Level (%) | Risk Level |
|---|---|---|---|---|---|---|---|---|
| Marriott International Inc. | Global | BETHESDA | >10,000 | < 5 | ||||
| Best Western International, Inc. | Global | Phoenix, AZ | 501-1,000 | < 5 | ||||
| Events DC | Local | US | < 5 | |||||
| Georgia World Congress Center Authority | Regional | US | < 5 | |||||
| Las Vegas Convention and Visitors Authority | < 5 | |||||||
| Metropolitan Pier and Exposition Authority | Regional | US | < 5 | |||||
| New York Convention Center Operating Corporation | Regional | US | < 5 | |||||
| Oregon Convention Center | Local | Portland, OR | 101-250 | < 5 | ||||
| San Diego Convention Center Corporation | Local | US | < 5 | |||||
Looking for a list of suppliers by country?
Subscribers can access vendor information on Canadian and European suppliers, too. We also offer custom research services to help with vendor sourcing anywhere in the world.
Profit Analysis
The average profit margin across vendors in the Event Facilities market is 4.0% and steady. Profit levels shift depending on suppliers' spend on wages, purchases and overhead. The highest cost component for vendors is Purchases. The cost trend for this component is rising, when considering movement between 2025 and 2026. To understand cost forecasts for 2027 and uncover the implications on profit, start your subscription. Learn more
Vendor & Supply Chain Analysis
The effects of the coronavirus pandemic on demand for event facilities have become muted over time with the rise of vaccination rates, thus lowering vendor financial risk. As vaccination rates continue to grow in the United States, more demand from local businesses is likely to resume operating at pre-pandemic capacities.
Market share concentration is low due to the low barrier of entry, with consolidation activity expected to decline further due to recessionary conditions triggered by the coronavirus pandemic.
Food and beverage wholesalers face internal competition as well as the risk of supply disruptions due to weather, natural disasters, the coronavirus pandemic, and, more recently, geopolitical conflict. As a result, supply chain risk in the market is high.
As more people attend live events in 2022, there will be an increase in sustainable events and event venues that provide secure, environmentally friendly spaces; for example, one trend that has been on the rise amongst supplier of event facilities include reducing food waste.
Supplier Information
Best Western International, Inc.
Best Western International, Inc. is a private company operating globally in the real estate & rental & leasing and accommodation & food services sectors. The company's offerings include event facilities and hotel rooms. Founded in 1946, the company is currently headquartered in Phoenix, Arizona, United States... Subscribe to learn more
Events DC
Events DC is a private company operating locally in the real estate & rental & leasing sector. The company's offerings include event facilities. Founded in 2009, the company is currently headquartered in Washington, District of Columbia, United States of America with an estimated 375 employees. Subscribe to learn more
Georgia World Congress Center Authority
Georgia World Congress Center Authority is a private company operating regionally in the real estate & rental & leasing sector. The company's offerings include event facilities. Founded in 1976, the company is currently headquartered in Atlanta, Georgia, United States of America with an estimated 750 employees.... Subscribe to learn more
Las Vegas Convention and Visitors Authority
Las Vegas Convention and Visitors Authority is a private company operating regionally in the real estate & rental & leasing sector. The company's offerings include event facilities. Founded in 1955, the company is currently headquartered in Las Vegas, Nevada, United States of America with an estimated 750... Subscribe to learn more
Marriott International Inc.
Marriott International, Inc. /MD/ is a global operator, franchisor, and licensor of hotel, residential, timeshare, and other lodging properties. Its portfolio of brands includes, among others, JW Marriott, The Ritz-Carlton, St. Regis, The Luxury Collection, W Hotels, EDITION, Bvlgari, Marriott Hotels, Sheraton,... Subscribe to learn more
Metropolitan Pier and Exposition Authority
Metropolitan Pier and Exposition Authority is a private company operating regionally in the real estate & rental & leasing sector. The company's offerings include event facilities. Founded in 1989, the company is currently headquartered in Chicago, Illinois, United States of America. Subscribe to learn more
New York Convention Center Operating Corporation
New York Convention Center Operating Corporation is a private company operating regionally in the real estate & rental & leasing sector. The company's offerings include event facilities. Founded in 1980, the company is currently headquartered in New York, New York, United States of America. Subscribe to learn more
Oregon Convention Center
Oregon Convention Center is a private company operating locally in the real estate & rental & leasing sector. The company's offerings include event facilities. Founded in 1990, the company is currently headquartered in Portland, Oregon, United States of America with an estimated 153 employees. Subscribe to learn more
Radisson Hospitality Inc.
Radisson Hospitality Inc. is a private company operating globally in the real estate & rental & leasing sector. The company's offerings include event facilities. Founded in 1938, the company is currently headquartered in Minnetonka, Minnesota, United States of America with an estimated 10000 employees. Subscribe to learn more
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Procurement Management KPIs for the Event Facilities Market
Managing vendor performance throughout the contract period is easier when tracking specific key performance indicators (KPIs). For example, buyers should monitor Absenteeism rate and Average Response Time. Buyers may experience better performance throughout their contracts if they establish service level agreements (SLAs) based on Facilities availability and readiness and other factors.
| KPI | Level of Importance (1-5) | Measurements | Key Considerations |
|---|---|---|---|
| Absenteeism rate |
|
Ratio of employees available on-site to employees scheduled to work Employee absenteeism at events |
High employee absenteeism may hurt the supplier's ability to administer on-site provisions and manage event operations. Suppliers with low absenteeism demmonstrate a high level of professionalism. |
| Average Response Time |
|
Time to respond to change orders Average response time for customer services |
Buyers should seek out responsive suppliers to ensure that their needs are met on time. Suppliers with long average response times may be inefficient or understaffed, which may raise other ownership costs for buyers. |
|
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Questions to Ask During Procurement Negotiations
How can I gain leverage during negotiations?
Reputation
When was your facility built?
What advantages do you offer in terms of rooms and services compared to your competitors?
Features
What rooms do you have available? How big are they?
How often are your facilities cleaned? Have you updated your cleaning protocols to meet CDC guidelines to mitigate the spread of coronavirus
Vendor Financial Risk
Is your company at risk of bankruptcy?
How does your company maintain profit during economic downturns?
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Event Facilities RFP Guidelines
What should my RFP include?
Organizational Overview
Buyers should describe their organization, locations and why they require event facilities.
Buyers should indicate the scope of the contract, including a broad overview of the additional or related services they will require.
Statement Of Need
Buyers should include a detailed description of their event(s).
Buyers should indicate the event date(s) and location(s).
Project Budget
If one exists, buyers should specify their budget for the services and goods stated in the RFP.
Buyers should outline payment schedules.
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Our Reports include:
- Opportunity assessment
- Market dynamics
- Recent developments
- Positive and warning trends
- Buyer power levers
- Price environment and market pricing
- Geographic wage rates
- Global market updates
- Total cost of ownership
- Cost structure benchmarks and analysis
- Supply chain and vendors
- Global supplier breakdown
- Market share concentration
- Regulation and business requirements
- Vendor management and KPIs
- Sourcing strategy guidance
