Procurement Market Intelligence Report
Data Archiving & Storage Services
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Data Archiving & Storage Services Global Overview
Definition
Summary
Data archiving service providers move data no longer actively used to a separate computer storage server or storage medium for long-term retention. Archived data is older data that remains important and necessary for future reference but does not need to be accessed regularly. This report specifically includes storage classified as "cool" to "cold." Data that is commonly archived includes emails, records, and checks. Key buyers include hospitals, government agencies, utility service providers, accounting firms, and insurance agencies.
This Report Includes:
- Cool Storage
- Cold Storage
Not in this Report:
- Hot Storage
- Hard Drives
- Solid-State Drives
- Flash Drives
Classification:
Global Data Archiving & Storage Services Procurement Trends
Discover the top international trends affecting procurement in the global Data Archiving & Storage Services market.
Warning Trends
The European Union’s Artificial Intelligence (AI) Act enters into force
- In August 2024, the European Union (EU) began enforcing its new regulation on artificial intelligence. Although EU legislation, the act will have a major effect on global technological companies operating in the AI space, similar to the General Data Protection regulation.
- The legislation aims to apply a risk-based framework to AI regulation, meaning different AI applications will be treated differently. The law applies a general ban for “unacceptable” uses, such as social scoring and predictive policing.
- For general-purpose AI models, companies will be required to comply with EU copyright law and intellectual property provisions, carry out regular testing, issue transparency disclosures, and implement adequate cybersecurity protections. For “high-risk” AI applications, such as autonomous vehicles, medical devices, financial services, and biometric identification systems, companies must meet stricter requirements in terms of risk-mitigation systems, documentation, human oversight, and cybersecurity.
- Companies that breach the AI Act may face fines ranging from 7.5 million euros or 1.5% of global annual revenues to 35.0 million euros or 7.0% of global annual revenues, whichever amount is higher.
- While the blanket ban on unacceptable systems entered into force in February 2025, most of the obligations do not take effect for a full year. In August 2025, requirements for general-purpose AI will come into effect, and in August 2026, obligations for high-risk AI systems will be enforced.
Neutral
GSA memo asks agencies to review consulting contracts
- The General Services Administration (GSA) recently issued a memorandum asking government agencies to review their consulting contracts with the ten highest-paid firms. The ten firms are Accenture PLC (Accenture Federal Services), Booz Allen Hamilton Inc., CGI Group Inc. (CGI Federal), Deloitte Touche Tohmatsu (Deloitte Consulting), General Dynamics Corporation (General Dynamics IT), Guidehouse Inc., Huntington Ingalls Industries Inc. (HII Mission Technologies), International Business Machines Corporation (IBM), Leidos Holdings, Inc., and Science Applications International Corporation, Inc. (SAIC).
- The memo states that agencies are strongly encouraged to cut non-essential consulting contracts, providing a list of those intended to be terminated by March 7, 2025. By April 19, 2025, agencies must submit their reviews of non-GSA consulting service contracts.
- According to the GSA, the ten consulting firms identified are set to receive $65.0 billion in fees in 2025. The Department of Defense (DoD) has stated its intention to terminate or descope contracts non-essential to the DoD’s purposes; some of the largest market players with high-value DoD contracts include Booz Allen Hamilton, Deloitte, and Accenture.
- According to the Government Accountability Office, in the fiscal year 2023, government agencies spent $478.0 billion on services, with the DoD accounting for $230.0 billion and non-defense agencies accounting for the rest. The DoD spent $21.3 billion on support, professional, and engineering and technical services, while non-defense agencies spent $21.4 billion on professional services, which includes consulting, training, and support services.
- The Department of Veterans Affairs (VA) initially cancelled 875 contracts (amounting to around $2.0 billion) but has currently paused efforts. However, contract terminations across most agencies are expected to continue.
Positive Trends
Google is acquiring the cloud security startup Wiz.
- Google announced on March 18 that it would acquire the cybersecurity startup Wiz for $32 billion.
- Founded in 2020, Wiz is already a leader in cloud security, with $700 million in annual recurring revenue. The company operates at the intersection of two fast-growing markets: cloud computing and cybersecurity.
- Cloud computing has grown in importance in recent years as firms have moved more workloads onto the cloud to cut costs and increase productivity. However, the shift to cloud computing creates some cybersecurity risks.
- Google’s acquisition of Wiz will unlock synergies that will improve service quality for Google Cloud and Wiz clients.
Global Data Archiving & Storage Services Market - Suppliers by Region
| Country/Region | Number of Suppliers |
|---|---|
| #1 China | 13,510 |
| #2 Europe | 12,505 |
| #3 United States | 9,600 |
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Geography Drilldown - US
Average Cost of Data Archiving & Storage Services
United States
2026 Market Pricing$1.00 to $XX.XX
per TB stored per monthAverage Price
Prices in the Data Archiving & Storage Services market range from $1.00 to $XX.XX, depending on Scope of Services, Level of Security, Data Accessibility and Location. For example, lower prices are associated with Buyers have complete control over data management, whereas higher prices are associated with Suppliers manage data.
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Between our Europe and Canada collections, we provide price data for 350 markets so you can instantly compare prices across borders. Or, use our custom research services for intel on prices in any region across the globe.
Data Archiving & Storage Services Category Price Trends
Pricing trends are indicated by the compound annual growth rate (CAGR) during a set period of time. For the Data Archiving & Storage Services market, prices in the US have grown 1.0% from 2022 to 2025. Subscribers can access price trend forecasts, price driver projections and forward-looking cost structure data. Learn more
United States (2022-2025)
United States (2025-2028)
Compound Annual Growth Rate
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Cost Analysis - Total Cost of Ownership for Data Archiving & Storage Services
Total cost of ownership is High in the Data Archiving & Storage Services market. The average cost of ownership differs depending on the contract but generally includes costs negotiated before the contract begins, costs billed during the contract period and unforeseen costs. For example, unforeseen costs in the form of Emergencies may raise the total cost of ownership unexpectedly.
Negotiated Before
Customization
Implementation
Billed During
Transfers
Hardware
Software
Unforeseen
Emergencies
Buyer Power in Procurement Negotiations
In 2026, buyer power amounts to -1.1 in the United States. Buyer power is most positively impacted by Availability of Substitutes. It is most negatively impacted by Price Driver Volatility. Subscribers can access details on eight other factors that impact buyer power. Learn more
United States
Buyer power forecasts: your glimpse into the future
Develop strategies for the upcoming year and identify unforeseen opportunities for buying now
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- Near-real-time updates to current and forecast Buyer Power Scores
- Methodology and weightings for Buyer Power Score Components
Supply Chain Risk
The average level of supply chain risk is assessed as Medium, which has a negative impact on buyer power. The level of supply chain risk is affected by industry volatility, barriers to entry, competition, import penetration, regulation and industry financial risk. Buyers in this market can mitigate procurement and supply chain management risks by monitoring risk levels for individual first and second tier suppliers:
1st
Tier Suppliers
- Computer Manufacturers
- Computer Peripheral Manufacturers
- Electrical Power Transmission Providers
- Wired Telecommunications Carriers
2nd
Tier Suppliers
- Semiconductor & Circuit Manufacturers
- Wire & Cable Manufacturers
- Transmission Line Construction Companies
- Telecommunication Networking Equipment Manufacturers
Biggest Data Archiving & Storage Services Suppliers in the US by Revenue
The largest Data Archiving & Storage Services vendors by revenue in the US are Microsoft Corporation, Barracuda Networks Inc. and Global Relay Communications Inc. Subscribers can sort and filter by market share concentration, profit level and other factors. Learn more
| Supplier | Operational Size | Headquarters | Number of Employees | Market Share (%) | Market Share Performance (3yr trend) | Total Revenue ($ million) | Profit Level (%) | Risk Level |
|---|---|---|---|---|---|---|---|---|
| Amazon.Com, Inc. | Global | Seattle | >10,000 | 10-15 | ||||
| Microsoft Corporation | Global | REDMOND, US | >10,000 | 10-15 | ||||
| Dell Technologies Inc. | Global | ROUND ROCK | >10,000 | 10-15 | ||||
| Alphabet Inc. | Global | MOUNTAIN VIEW | >10,000 | 5-10 | ||||
| International Business Machines Corporation | Global | ARMONK | >10,000 | 5-10 | ||||
| Hewlett Packard Enterprise Co | Global | SPRING | >10,000 | 5-10 | ||||
| OpenText Corporation | Global | ONTARIO CANADA | >10,000 | < 5 | ||||
| Commvault Systems Inc. | Global | TINTON FALLS, NJ | 1,001-10,000 | < 5 | ||||
| Mimecast Limited | Global | LONDON | 1,001-10,000 | < 5 | ||||
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Subscribers can access vendor information on Canadian and European suppliers, too. We also offer custom research services to help with vendor sourcing anywhere in the world.
Profit Analysis
The average profit margin across vendors in the Data Archiving & Storage Services market is 8.4% and steady. Profit levels shift depending on suppliers' spend on wages, purchases and overhead. The highest cost component for vendors is Overhead. The cost trend for this component is rising, when considering movement between 2025 and 2026. To understand cost forecasts for 2027 and uncover the implications on profit, start your subscription. Learn more
Vendor & Supply Chain Analysis
The top four vendors collectively account for over 50.0% of the market’s revenue. This high level of concentration makes it harder for smaller firms entering the market to compete, thereby slowing supplier entry to a moderate rate.
Average vendor risk in the market is moderate as vendors face intensifying competition, despite high market share concentration among the top players.
Overall supply chain risk is moderate in the market as vendors face disruptions affecting the supply of computers and computer parts.
The United States is a net importer of computer storage units, indicating heavy competition from foreign manufacturers. While this provides access to high-quality products, it also implies a degree of vulnerability to supply chain upheavals, particularly while sourcing specialized parts.
Supplier Information
Amazon.Com, Inc.
Amazon.com, Inc. is a global e-commerce company that offers a range of consumer products and services through online and physical stores. It resells merchandise and content and offers products from third-party sellers. It also manufactures and sells electronic devices and develops and distributes media content.... Subscribe to learn more
Dell Technologies Inc.
Dell Technologies Inc. is a global provider of comprehensive information technology solutions, products, and services. It organizes its business into two segments: the Infrastructure Solutions Group, which offers multi-cloud and big data solutions to simplify, streamline, and automate cloud operations, and... Subscribe to learn more
Microsoft Corporation
Microsoft Corporation is a technology company offering digital technology and artificial intelligence (AI) to businesses and individuals worldwide. It develops cloud-based solutions that deliver customers with software, services, platforms, and content and provides solution support and consulting services.... Subscribe to learn more
Alphabet Inc.
Alphabet Inc. is an Internet technology company offering various products, services, and solutions spanning computing, search, cloud, and online advertising technologies. It organizes its business into three segments: the Google Services Segment, which includes ads, Android, Chrome, hardware (including Fitbit,... Subscribe to learn more
Hewlett Packard Enterprise Co
Hewlett Packard Enterprise Co. is a global technology company developing intelligent solutions for business and public sector enterprises. It organizes its business into six reportable business segments: the Compute segment, which consists of general purpose servers for multi-workload computing and workload-optimized... Subscribe to learn more
International Business Machines Corporation
International Business Machines Corporation (IBM) is a global integrated computer technology, hardware, software, and services provider. It organizes its business into four segments: Software segment, which provides software solutions for a hybrid cloud platform, data and artificial intelligence, automation,... Subscribe to learn more
Barracuda Networks Inc.
Barracuda Networks Inc. is a private company operating globally in the manufacturing and information sectors. The company's offerings include network firewall security equipment, network security equipment, network switches, spend analytics software and data archiving & storage services. Founded in 2013, Subscribe to learn more
Commvault Systems Inc.
Commvault Systems Inc. is a public company operating globally in the information sector. The company's offerings include backup & archival software and data archiving & storage services. Founded in 1988, the company is currently headquartered in TINTON FALLS, New Jersey, United States of America with an estimated... Subscribe to learn more
Global Relay Communications Inc.
Global Relay Communications Inc. is a private company operating globally in the information sector. The company's offerings include data archiving & storage services. Founded in 1999, the company is currently headquartered in Vancouver, British Columbia, Canada with an estimated 655 employees. Subscribe to learn more
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Procurement Management KPIs for the Data Archiving & Storage Services Market
Managing vendor performance throughout the contract period is easier when tracking specific key performance indicators (KPIs). For example, buyers should monitor Average Response Time and Critical Bugs. Buyers may experience better performance throughout their contracts if they establish service level agreements (SLAs) based on Data accessibility & retrieval and other factors.
| KPI | Level of Importance (1-5) | Measurements | Key Considerations |
|---|---|---|---|
| Average Response Time |
|
Average length of time from query to response Resolution rate |
Should buyers need to access archived data, it is important that suppliers respond to buyers' requests in a timely manner to ensure the data is available when needed. Any other questions or concerns buyers have should also be handled efficiently and effectively. |
| Critical Bugs |
|
Number of flagged system bugs Severity of flagged system bugs |
The data that buyers archive is typically not only of high value to their operations but also often contains highly sensitive information. The presence of critical bugs, which could have the potential to lead to data deletion, corruption, or breaches, can be detrimental to buyers' operations. Thus, suppliers should minimize the number of critical bugs and should have protocols in place to remedy any bug-related issues as quickly as possible. Suppliers should also keep buyers informed with up-to-date information on the status of any critical bugs and the steps they are taking to resolve them. |
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Questions to Ask During Procurement Negotiations
How can I gain leverage during negotiations?
Experience and Expertise
What is your previous experience working within our business sector?
How comparable is our IT infrastructure to other companies that you commonly work with?
Value-Added Services
What additional services do you offer to assist in the management of our IT infrastructure and databases?
What are the benefits of acquiring additional services through you?
Technology
What measures do you take to ensure the preservation of the integrity and authenticity of our data?
What types of anti-virus software do you license?
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Data Archiving & Storage Services RFP Guidelines
What should my RFP include?
Organizational Overview
Buyers should give an overview of their organization, including their industry, products and services offered, location(s), and type of ownership.
Buyers should briefly outline their current data archiving or storage needs.
Statement Of Need
Buyers should state the desired length of the contract.
Buyers should explain the scope of services they intend to procure, including the types and amounts of data in question.
Project Budget
Buyers should state the type of pricing model they prefer to use.
Buyers should specify their budget for data archiving and storage services.
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Our Reports include:
- Opportunity assessment
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- Positive and warning trends
- Buyer power levers
- Price environment and market pricing
- Geographic wage rates
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- Total cost of ownership
- Cost structure benchmarks and analysis
- Supply chain and vendors
- Global supplier breakdown
- Market share concentration
- Regulation and business requirements
- Vendor management and KPIs
- Sourcing strategy guidance
